10 Best SimplePractice Alternatives, Features and Pricing (2025)

Looking for the best SimplePractice alternatives? While SimplePractice has been a leader in practice management solutions, it may not suit every mental health practice or wellness professional. Here's a concise guide to why you might seek an alternative and the best options available.

Why consider a SimplePractice alternative?

Although SimplePractice offers robust features like a client portal, appointment reminders, and clinical documentation, its limitations include:

• Older software design may occasionally impact performance.
• Simplistic insurance billing and payment features with limited integration options.
• The essential plan begins at $34/month per practitioner, with additional charges for certain features.

In a competitive market, tools like Carepatron, TherapyNotes, and Theranest provide cost-effective, feature-rich options, including modern capabilities such as online appointment scheduling, secure messaging, and advanced EHR software.

Features of the ideal SimplePractice alternative

The best SimplePractice alternative should retain its strengths while addressing its shortcomings. Group practices, substance abuse counselors, and physical therapists can benefit from tools that build on SimplePractice’s foundation while offering innovation and flexibility.

Key features to look for in a practice management solution include:

• Intuitive interfaces and mobile app accessibility.
• Affordable pricing with minimal add-on costs.
• Regular software updates to improve functionality.
• Advanced EHR software with robust medical history tracking.
• Enhanced billing features, including credit card processing.
• Voice-to-text transcription for streamlined documentation.

Top 10 SimplePractice alternatives

Here are the ten best alternatives to SimplePractice that you can turn to in your journey to practice management success.

Carepatron

Carepatron is a comprehensive practice management solution designed to enhance productivity and streamline operations for mental health practices, group practices, and other healthcare providers.

Carepatron offers advanced scheduling and workflow tools, making it easy to manage appointments, tasks, and reminders:

• Client appointments: Efficient scheduling for seamless client management.
• Task management: Share and track tasks with your team.
• Reminders: Set manual or automated reminders to reduce no-shows.
• Team meetings: Organize team sessions in one platform.

Pros

• Free version with unlimited users and features.
• Intuitive interface.
• 24/7 support.
• Advanced note-taking and clinical reporting.
• Robust billing and credit card processing tools.
• HIPAA compliant.
• Has a powerful free plan for unlimited users with paid versions, starting with the Essential plan currently at just $9 per user/month. 

TherapyNotes

TherapyNotes offers reliable practice management and billing software tailored for mental health professionals, with plans for solo practitioners and medium-sized teams. It’s a solid option for those seeking traditional tools with core features.

Pros

• A good basic set of features.
• Focus on mental health providers.
• They have been around for a while.
• Good customer support.

Cons

• High pricing relative to features offered, with plans starting at $59/month for the first clinician and $30/month for each additional clinician
• Additional fees can accumulate.
• Outdated design with a steep learning curve.
• Slow to implement product updates.

My Clients Plus 

My Clients Plus is a reliable SimplePractice alternative tailored for mental and behavioral health teams needing specialized practice management software. It digitizes paper-based workflows and offers traditional features for straightforward practice management. Its Standard Plan also starts at $29/month per provider.

Pros

• Focused on mental and behavioral health needs.
• Affordable compared to some alternatives.
• Offers traditional, easy-to-understand tools.

Cons

• Reports of workflow requires frequent clicking, which can be tedious.
• Limited advanced features for modern practice needs.

TheraNest

TheraNest offers a modern design with traditional tools. While robust, the interface can feel unnecessarily complicated. It’s ideal for mental health teams, especially larger providers needing comprehensive business management features.

Pros

• Good visual design and user experience.
• Comprehensive tools for large organizations.
• Includes E-Prescribe.

Cons

• Complex and challenging to learn.
• Expensive as needs grow. For those who have up to 30 clients, the plan starts at $42/month, and for those with up to 80 clients, the plan is at $98/month.
• Minimal time savings compared to paper-based processes.

Tebra

Kareo has merged with PatientPop to form a new entity called Tebra. Tebra is an innovative practice management platform that combines patient engagement and clinical management tools. It’s designed to support healthcare practices of all sizes, helping providers streamline workflows, improve patient experiences, and optimize revenue cycles.

Pros

• Comprehensive EHR software with integrated billing.
• Effective patient portal for engagement and communication.
• Scalable for small to large practices.
• Streamlined credit card processing and online payments.
• User-friendly interface.

Cons

• Pricing is not transparent, requiring a quote for detailed costs.
• Limited advanced features for smaller practices.
• Implementation can take time for larger practices with complex needs.

Cliniko

Cliniko is a well-designed and functional platform, ideal for practice managers seeking a SimplePractice alternative. However, it primarily caters to Australian and European markets, which may pose challenges for U.S.-based users due to differences in language, billing, and workflows. Cliniko is more admin-focused, which might not suit practices requiring clinician-oriented tools.

Pros

• Responsive support team.
• Affordable pricing with 1 practitioner at $45/month.
• Comprehensive feature set.
• Useful reporting and tracking tools.
• Positive user reviews.

Cons

• Less suited for U.S.-based practices.
• Focus on admin users, limiting clinician usability.
• Reports of it lacking task management features.

Zanda Health

Zanda Health, formerly Power Diary, is a comprehensive practice management solution tailored for healthcare providers seeking simplicity and efficiency. Its primary focus is on streamlining administrative tasks while providing tools that enhance patient engagement and workflow automation. With an intuitive interface, it’s designed to cater to both small practices and larger organizations.

Pros

• User-friendly design.
• Strong patient engagement tools.
• Effective workflow automation features.
• Flexible for small and large practices.
• Affordable pricing options with the Standard Plan starting at $9.50 per month for 1 practitioner.

Cons

• Limited brand recognition compared to established competitors.
• May lack some advanced features for highly specialized practices.
• Support availability might vary by region.

Nookal

Nookal is a practice management software designed for allied health clinicians, offering tools to automate payments, invoicing, bookings, and staff scheduling while sending client reminders.

Pros

• Automatic reminders via SMS and email.
• Simple interface with a lower learning curve.
• Free 30-day trial for first-time users.

Cons

• Conflicting reports of not being HIPAA compliant
• Has raised privacy and confidentiality concerns
• The plan for 1 practitioner starts at $55/month.

MedTrainer

MedTrainer offers comprehensive practice management and compliance software tailored for healthcare organizations. It focuses on streamlining compliance, training, and administrative tasks to ensure efficient workflows for medical teams.

Pros

• Strong compliance tools, including credentialing and training.
• User-friendly platform with intuitive navigation.
• Centralized document management for streamlined operations.
• Excellent support team with responsive assistance.

Cons

• Primarily designed for compliance and administrative tasks, limiting clinical management features.
• May not cater to smaller practices due to its enterprise-level focus.

TheraPlatform

TheraPlatform is a practice management tool tailored for therapy practices, offering robust telehealth, billing, and documentation features. It is especially suited for therapists who prioritize virtual sessions and client engagement.

Pros

• Designed for seamless video sessions with clients.
• Facilitates communication, scheduling, and document sharing.
• Supports therapy-specific note-taking and forms.

Cons

• Advanced features may be costly, as the basic plan starts at $39/month and includes unlimited clients, scheduling, documentation, billing, and telehealth features.
• Some users report challenges with navigating the interface.

Top 10 Simplepractice Alternatives

Here are the ten best alternatives to Simplepractice that'll make you leave that Simplepractice behind on your journey to practice management success. ⛰

Carepatron

Carepatron is the world's leading all-in-one practice management tool.

From providing you with client management to supercharging your business's productivity, Carepatron is the ultimate practice management solution.

Carepatron key features

At the start of mentioning the features of Carepatron, include top customer reviews if possible 

“Carepatron is my go-to practice management software. It's super intuitive to use, and the customer support is fantastic! I love their online payments and reminder automation.” Jane W, Therapist. 

“We can engage our clients and access notes anytime, anywhere. I find the medical scheduling tool easy to use while in a session or on the go. I would highly recommend it to any clinician.” Micheal D, Psychotherapist.

Here are just a few reasons why Carepatron is a great Simplepractice alternative:

Why else is Carepatron a leading Simple Practice alternative?

Scheduling and Workflow

Most practice management platforms have simple scheduling tools. But that is not enough in 2023. We have a complete end-to-end workflow tool, including assigning tasks to your team or clients, and setting reminders, so you never miss those critical moments again!

Lots of practices use this software to provide their clients with a more immersive experience. 

Here are some of Carepatron's powerful workflow tools:

• Client appointments: Enjoy the best client appointment software in the world.
• Tasks: Share and manage tasks.
• Reminder: Set reminders, so you never miss those crucial moments again.
• Auto reminders: A built-in reminder service removes the risk of DNA and stress from your shoulders.
• Team meeting: Organize all of your sessions in one place. Whether it's with your team or professional network, bring it all together in one place.

You can send as many reminders as you want, with none of those limits or add-on costs.

Go ahead and create an appointment today with Carepatron 😉.

Client relationships

Capture Client relationships directly within their profile. This means you will have a simple way to link your clients with their key support people, whether they be their parents, partner, or another health provider.

When you manage the gold within your Client's community, you supercharge your practice's growth while providing a better client experience.

Carepatron pros

1. Free version with unlimited users and all features.
2. Simple, user-friendly interface.
3. Unlimited 24/7 support.
4. Powerful note and clinical report software.
5. Unlimited client and practice contacts.
6. Client relationship capability.
7. World's best billing and online payments.
8. HIPAA compliant and certified.

Carepatron pricing

Carepatron has a powerful free plan for unlimited users with paid versions starting at just $15 per user/month. 

9 Other Alternatives to SimplePractice 

TherapyNotes

We want to give TherapyNotes some love for their robust but straightforward practice management and billing software for mental health professionals.

They have several plans for solo or medium size mental health providers.

If your Private practice team is looking for a traditional style of practice management software and only needs some of the core features, you might want to investigate Therapy Notes.

The other side to consider? 

Therapy notes may be intimidating for the average user. The design is a bit outdated, with several features being somewhat hard and confusing to use. 

Many healthcare providers also consider Therapy notes to be pretty expensive for a basic platform. It also has several additional fees, which can add up quickly.

Therapy Notes pros

• A good basic set of features.
• Focus on mental health providers.
• They have been around for a while.
• Good customer support.

Therapy Notes cons

• It's expensive for what you get.
• Additional charges don't feel great and can add up very quickly.
• Product improvements are slow.

My Clients Plus 

My Clients Plus is an excellent Simplepractice alternative, especially for mental and behavioral health teams that want more specialized practice management software. 

It embraces the mentality of digitizing a paper-based workflow, which has lots of things you need to click.

My Clients Plus is a solid practice tool that will offer you more traditional practice management capabilities than Simplepractice.  

TheraNest

This software has a slightly more modern feel, still with a somewhat traditional capability and tools. 

The interface and user experience are robust; however, it can feel more complicated than necessary.

TheraNest is excellent for any mental health team but might add more value to a large provider who requires comprehensive business management features.

TheraNest pros

• Good visual design and experience.
• Comprehensive tools for large organizations.
• Includes E-Prescribe. 

TheraNest cons

• It feels a bit hard to use and quite complicated to learn. 👩‍💻
• Very expensive over time as your needs grow.
• It does not deliver much time saving over paper-based processes. 

Kareo

Another popular Simplepractice competitor, Kareo, is probably the largest and most dominant PMS in the market, with a full suite of features that rival everything found in Simplepractice. 

Kareo primarily focuses on large medical and GP practices, offering a complicated library of software tools that reflects their medical clients' needs. It also has a range of paid plans for large healthcare companies. Unfortunately, all of these features come at an insanely high cost which is out of reach for most small private practices.

Due to the complex nature of this product, there is often cost and complexity in implementation. Many users tell us it required several teams to make implementation work.

Kareo pros

• They are a reputational brand. They have been in the market for ages.
• Offer an extensive range of software tools.
• They focus on large medical clients.

Kareo cons

• They are extremely expensive in my opinion. How do practices afford $300 per user each month?
• They are complex to learn and use.
• Better suited to large organizations.

Cliniko

Cliniko is a great Simplepractice alternative for Practice Managers looking for something easy, well-designed, and functional. 

Cliniko platform mainly focuses on the Australian and European markets. This can make it challenging to use in the United States as the language, flow, and billing may not work for you.

Unlike Simplepractice, Cliniko focuses on administrative users rather than the clinician. This can make it a bit tricky, with tools adding value to a practice's admin workflow.

Cliniko pros

• The support team has a good reputation.
• They are well priced.
• Have a robust feature set.
• Handy reporting and tracking.
• Great user reviews.

Cliniko Cons

• Their software is not that suited to US-based independent practices.
• They are focused on admin users. This may not work for practices that want their clinical staff to work within the software.
• No task management.

Power Diary

Power Diary is a Simplepractice alternative that lets teams have an unlimited number of clients, irrespective of the pricing plan. 

But with this great power comes a complicated and unclear pricing plan. 💲

The pricing plan includes several short-term discounts for signing up; however, it is challenging to understand the ongoing cost.

Powerdiary is more focused on the Asia Pacific region, so many of the integrations and features are not relevant for US users.

Powerdiary pros

• Comprehensive feature set.
• The short-term discounts can be helpful.
• They have excellent support teams.
• SMS appointment reminders. 

Powerdiary cons

• Lack of pricing transparency.
• Not built for larger teams.
• Many of the features and integrations are not relevant for US users.

Microsoft Office or Google Workplace

We know hundreds of private practices that hack Google drive or Onedrive into a stripped-down local management system.

For example, Practitioners create a folder for each Client, saving all documentation into this workspace. They then use Onenote or Sheet to capture their clinical notes chronologically.

They often password-protect each folder, creating some protection and security.  🧐

Unfortunately, this solution comes with some pronounced issues. We will cover these in more detail below.

Microsoft Office or G Suite key features

• Documentation
• Note and templates
• Client records
• Video conferencing

Microsoft Office or Google workspace pros

• Typically utilizes software that you are already using.
• Simple to use (did you see what I did there?).
• Free intake forms.

Microsoft Office or Google workspace cons

• It is very time-consuming to manage your practice in this way.
• There are critical security and privacy issues.
• This approach will not grow with your practice.

Microsoft Office or G Suite pricing

Connect with either platform for their pricing plans.

Excel

Is there any problem Excel can't solve? The answer is no; there is not!

Excel, of course, is not a health management system; however, there are thousands of healthcare professionals who use this as a CRM tool.

So how do they do it?

Create a new excel worksheet, and put the categories of information you need within the columns across the top.

Then it is as easy as populating these columns with your Client's details, then updating them after each session.

But why Excel 💰 Can't I get all of the same functionality and more for free with Carepatron?

Excel key features

• Free or low cost.
• You probably already know how to use it.

Excel pros

• Massive potential for security and privacy issues.
• Only a short-term solution, but it works (somewhat).

Excel cons

• Very time-consuming to use.
• Unlikely to meet your compliance requirements.
• Potential for lost client records or information.

Excel pricing

This data management app has a free plan, and paid plans start at $9.99 /per user per month.

Paper-based clinical workflow

Here we go, back to where it all started. 😵

The paper-based workflow has existed since the start of healthcare: this approach utilizes paper forms, templates, and documentation to capture unstructured or less-structured free text.

It will probably surprise many healthcare professionals (or not) that large parts of our global healthcare systems still run from this approach. Most countries have now digitized or are rapidly digitizing their healthcare system.

Unfortunately, this approach has too many drawbacks to listing them all, but I will do my best to list them below.

Paper-based pros

• Utilize unlimited versions of free online templates.
• No or low-cost implementation.
• It does not require any hardware or internet access.

Paper-based cons

• Requires a significant amount of time and resources. Forever!
• Low security and privacy.
• Difficult to onboard new staff.
• Unlikely to meet compliance requirements.

Paper-based pricing

Your staff time is the most valuable resource. The cost of this approach is unlimited!