8 Best Therapy Practice Management Software in 2025

What should you look for in practice management software for therapists?

Selecting the right practice management software can transform mental health practices, streamline administrative tasks, and improve client management. The following are the essential features to consider when looking for a practice management software company to turn to:

Patient portal

Usually, the first step practitioners take within the mental health practice before testing, formulating a diagnosis, or treating is gathering information on a patient. It would be beneficial if the software had a patient portal where patients could access and input relevant information. It will save time and effort that would've gone to practitioners and staff handling the patient intake process. 

Scheduling

Patient appointment scheduling is another must-have feature of therapy practice management software. Not only should practitioners be able to schedule appointments, but it would also be a huge help if they could set recurring appointments and automated reminders to reduce no-shows. 

Documentation

Software must also make documentation much easier for practitioners. This can take many forms, especially for behavioral health practitioners. However, the most helpful are editable templates so patients can document without starting from scratch. 

Billing, coding, and online payments

Healthcare organizations still need to earn money to maintain equipment, treat patients, etc. Best practice management software that streamlines the billing process by automating invoices and making payment processing effortless can definitely speed up cash inflow. 

Telehealth 

Telehealth has become a valuable tool to ensure that patient care doesn't stop despite everything. So, it would be helpful for both patients and practitioners if the software had key features such as telecommunication capabilities so both parties could meet no matter the circumstances. 

Security

With all the valuable information a patient and practitioner inputs and stores in the software, one must be assured that the information stays secure and accessible only by relevant parties. Therefore, the software must be HIPAA-compliant and have an encryption system. 

Now that you know what to look for in practice management software for therapists, here's a list of the best therapist practice management software in 2025:

8 Best Therapy Practice Management Software in 2025

1. Carepatron

A HIPAA-compliant, all-in-one practice management software designed for various healthcare professionals, including therapists, Carepatron has features that can automate tasks and streamline processes such as scheduling, paying, creating invoices, and more. In addition, Carepatron offers hundreds of downloadable healthcare resources that practitioners can use for free. It can be used in group practice as well as private practice.

Carepatron's best features

• Has a patient portal
• Has automated reminders for appointments, invoices, and payments created
• Can create notes and store them in a secure EHR
• Can conduct telehealth sessions
• Has AI capa

Carepatron's limitations

• Limited storage for the free plan
• Requires a stable internet connection

Carepatron's pricing

• Free features with unlimited clients, telehealth, 1GB of storage, client portal, and more
• Essential plan at $9.50 monthly
• Plus plan for practices at $12.00 monthly
• Advanced plan with all features at $14.50 monthly

Carepatron's reviews

• G2: 4.5 (358 reviews)
• Capterra: 4.5 (469 reviews)

2. SimplePractice

SimplePractice is HIPAA-compliant software designed specifically for mental health practitioners such as therapists. Its features can speed up documentation, billing, scheduling, and even note-taking tasks. 

SimplePractice's best features 

• Has a patient portal 
• Has scheduling automation and reminders
• Can create or edit intake forms and other EHR templates
• Can bill and document

SimplePractice's limitations

• No free plan available
• Group plan can be costly
• Limited customization options for forms and reports

SimplePractice's pricing

• Starter: $49/month
• Essential: $79/month
• Plus: $99/month

SimplePractice's reviews

• Capterra: 4.6 stars (2779 reviews)
• G2: 4.1 stars (120 reviews)

3. TherapyNotes

Designed for mental health professionals, including therapists, TherapyNotes is a web-based EHR offering clinical documentation wherein therapists can edit templates and create notes. Aside from those, however, therapists can also schedule, create reports, conduct telehealth sessions, bill, and more. 

TherapyNotes' best features

• Can schedule recurring appointments
• Can create invoices and manage billing
• Can access editable templates and create notes
• Has an online patient portal 
• HIPAA-compliant

TherapyNotes' limitations

• No free plan
• Can be pricey for solo users
• No application for mobile devices

TherapyNotes' pricing

• Solo: $59/month (one user)
• Group and enterprise: $69/month (for the first clinician) plus $40/month per additional clinician

TherapyNotes' reviews

• Capterra: 4.7 stars (937 reviews)
• G2: 4.5 Stars (94 reviews)

4. ClinicSource

ClinicSource is a practice management software that prides itself on offering secure storage for electronic medical records and other benefits that can help efficiently finish other tasks such as billing, invoicing, scheduling, and more. 

ClinicSource is a practice management software that prides itself on offering secure storage for electronic medical records and other benefits that can help efficiently finish other tasks such as billing, invoicing, scheduling, and more. 

ClinicSource's best features

• Can manage to bill and create invoices
• Provides customizable reporting templates
• Can schedule therapy appointments
• Can generate patient reports
• HIPAA-compliant

ClinicSource's limitations

• Has limited integrations
• Requires a learning curve to understand the basic functions
• Frequent technical issues

ClinicSource's pricing

• First user: $72.95/mo
• Additional users: $41.70 (for full-time users, unlimited visits) or $14.95/mo (for part-time users & non-providers, <25 visits per month)

ClinicSource's reviews

• Capterra: 4.0 stars (75 reviews)
• G2: 3.4 stars (19 reviews)

5. CounSol

Web-based software for mental health professionals such as therapists, CounSol allows practitioners to take notes, share documents, manage client information, schedule appointments, and more. 

CounSol's best features

• Has a client portal
• Can schedule appointments and set up reminders
• Can fill out, edit, and create custom forms, questionnaires, and client notes
• Can e-prescribe
• Can manage insurance claims

CounSol's limitations

• No free plan
• No separate app for mobile devices
• Services are only available to those in the US and Canada

CounSol's pricing

• Standard: $49.95/month (1 counselor). Add $35/month/counselor. 
• Standard plus: $59.95/month (1 counselor). Add $40/month/counselor.
• Premium: $64.95/month (1 counselor). Add $45/month/counselor.
• Premium Plus: $69.95/month (1 counselor). Add $45/month/counselor.

CounSol's reviews

• Capterra: 4.7 stars (881 reviews)
• G2: 4.4 stars (4 reviews)

6. Therasoft

Therasoft is considered a one-stop shop for therapists, psychologists, and mental health professionals. In addition to creating progress notes and e-prescribing on Therapist Online, therapists can also process payments, schedule appointments, and more to help them run a successful private practice. 

Therasoft's best features

• Can manage electronic claims and billing
• Can create treatment plans and progress notes
• Can schedule appointments
• Can e-prescribe
• Can process payments

Therasoft's limitations

• No free plan
• Additional fees for contactless payments and websites for therapists
• Users express a steep learning curve

Therasoft's pricing

• Standard: $69/month per therapist
• Pro: $99/month per therapist
• Eprescribe: $199/month per prescriber

Therasoft's reviews

• Capterra: 4.4 stars (309 reviews)
• G2: No reviews available

7. RXNT

Founded in 1999, RXNT has been providing services and features on their cloud-based healthcare software to manage one's practice, store electronic health records, and more to medical practitioners, including therapists in the US. 

RXNT's best features

• Has a patient engagement portal
• Can e-prescribe
• Can conduct telehealth sessions
• Can schedule and bill

RXNT's limitations

• No free plan
• Users report concerns with customer service
• Users express concerns with the clunky interface

RXNT's pricing

• Full suite: $298/month
• Practice management bundle: $193/month  
• Electronic health record bundle: $110/month
• Electronic prescribing: $665/year

RXNT's reviews

• Capterra: 4.3 stars (477 reviews)
• G2: 4.2 stars (53 reviews)

8. WebPT

WebPT is practice management software designed specifically for therapy businesses. It allows practitioners to easily create notes, edit digital intake forms, and bill. 

WebPT's best features

• Can schedule and send automatic reminders
• Has billing software
• Has electronic benefit verification (eBV)
• Can produce reports for business
• HIPAA-compliant 

WebPT's limitations

• Concerns with technical issues and glitches
• Limited integration capabilities

WebPT's pricing

• Pricing varies based on the selected plan and changes aligned with the practice’s unique needs.

WebPT's reviews

• Capterra: 4.3 stars (474 reviews)
• G2: 4.4 stars (161 reviews)

Main takeaways

The evolution of practice management software in 2025 has made running a mental health practice more streamlined than ever before. From solo practitioners and small private practices to larger group settings, these platforms have transformed fundamental tasks like scheduling and documentation into efficient digital workflows. While each software option brings its own strengths, the most successful solutions prioritize user-friendly interfaces, reliable security measures, and comprehensive client engagement tools.

Choosing your therapy partner software ultimately comes down to understanding specific practice needs and growth plans. With options ranging from budget-friendly basic packages to feature-rich enterprise solutions, there's a platform available for every practice size and style.

The key is to focus on essential features that will improve daily operations while ensuring that the technology enhances rather than complicates the therapeutic relationship.